Rent invoice
- Balance due on this invoice
- 2,255
- Charged this month
- 1,915
- Arrears carried to next month
- 2,255
- Months of rent the arrears represent
- 0
Search volumes on this site are US monthly figures from our own keyword measurement; the documents and worksheets are built from the public sources named on each page.
The figures above start from a worked example (2,255). Change any input and the answer updates as you type, the way it will on the day the tenancy actually starts.
Download the Rent invoice worked example (CSV)
The rent invoice worksheet produces the invoice for one rent charge: the property and unit, the tenancy it belongs to, the period the rent covers, the amount due and the date it falls due, anything added or credited that month, and how the tenant may pay. It totals what is owed for the period and, where a balance is carried, shows the arrears alongside the new charge instead of burying them. It renders an invoice you can print or email and a matching receipt once the money lands.
Where the constants in this tool come from
What the person managing the let asks before running the Rent invoice
What is the difference between the rent invoice and the rent receipt? The invoice is what you send before the money arrives: this period, this amount, due this day. The receipt is what you send after it has landed: this amount, received this day, against this period. Keeping them as two documents from one record is what stops the common mess where a receipt is issued for a period that was never invoiced, or a payment lands and nothing says which month it settled.
How should arrears appear on the invoice? On the face of it, as their own line, with the period they came from. An invoice that shows only the new month's rent while a balance is carried is the single most common reason a tenant and a landlord disagree about what is owed. The worksheet carries the balance forward as a separate line so the total is arithmetic the tenant can check.
Do I have to issue a rent invoice at all? Nothing federal requires it, and plenty of small landlords never send one. It is still worth doing, because the invoice and its receipt are the pair of documents that make the ledger checkable by somebody who was not there. The IRS's own guidance on rental recordkeeping, linked below, is about being able to show what was charged and what was received.
Lettza Pro
Keeping the rent against the tenancy that owes it
A worksheet answers the question in front of you and forgets it. A let does not forget: the lease has dates, the rent falls due every month, the arrears carry, and the work order raised in July is the one the owner asks about in October. Lettza Pro keeps every property, unit, lease and tenant, the rent charged and received against each, and every document rendered from that record rather than retyped into it.
- Download the document as a file to send to a tenant or an owner
- Your lease and rent roll without our name on them
- Save a worked tenancy and open it again next month
- Your business name and logo on every document you print
- Take every property, lease, ledger and document out at once
- Email the invoice, receipt or reference letter straight from the record
- Take rent by card or bank debit through your own Stripe account
- Send what you collect to your accounting software instead of retyping it
$49per month, whole team
Start Lettza Pro PricingLettza Pro is $49 per month and renews automatically each month on the day you started, until you cancel. The price and the renewal date are shown before you pay and again on your account page, and we email you if the price ever changes before it takes effect.