Property management reports
- Collection rate, percent
- 96
- Occupancy, percent
- 93
- Uncollected this month
- 7,600
- Rent the vacant units would have billed
- 13,286
Search volumes on this site are US monthly figures from our own keyword measurement; the documents and worksheets are built from the public sources named on each page.
The figures above start from a worked example (96). Change any input and the answer updates as you type, the way it will on the day the tenancy actually starts.
Download the Property management reports worked example (CSV)
The property management reports worksheet produces the reports an owner and a board actually ask for, from the record you already keep: the rent roll across the portfolio, what was charged and what was collected in the period, the arrears by tenancy with their age, occupancy and vacancy by unit, and the work orders raised, open and closed. It renders each as a page you can print or send. The point is that all of them come out of one record, so the collection figure in the owner statement and the arrears figure in the rent roll cannot disagree with each other.
Where the constants in this tool come from
What the person managing the let asks before running the Property management reports
Which reports does an owner usually want, and how often? Monthly: the rent roll, what was collected against what was charged, the arrears with their age, and the work orders with what they cost. Annually, the same figures totalled for the year, because that is what goes to whoever prepares the return. Anything beyond that is usually a specific question rather than a standing report.
Why do my rent roll and my collection report disagree? Almost always because they were produced from two places: a rent roll typed in a spreadsheet and a collection figure read off a bank statement, with a timing difference or a part payment between them. Reports produced from one ledger cannot drift like that, which is the whole reason to hold the charges and the payments against the tenancy rather than in separate lists.
What period should the arrears report age against? Against the date each charge fell due, not the date anyone noticed. Ageing from the due date is what makes a balance comparable month to month and is what the person chasing it needs. The worksheet ages every outstanding charge from its own due date.
Lettza Pro
Keeping the rent against the tenancy that owes it
A worksheet answers the question in front of you and forgets it. A let does not forget: the lease has dates, the rent falls due every month, the arrears carry, and the work order raised in July is the one the owner asks about in October. Lettza Pro keeps every property, unit, lease and tenant, the rent charged and received against each, and every document rendered from that record rather than retyped into it.
- Download the document as a file to send to a tenant or an owner
- Your lease and rent roll without our name on them
- Save a worked tenancy and open it again next month
- Your business name and logo on every document you print
- Take every property, lease, ledger and document out at once
- Email the invoice, receipt or reference letter straight from the record
- Take rent by card or bank debit through your own Stripe account
- Send what you collect to your accounting software instead of retyping it
$49per month, whole team
Start Lettza Pro PricingLettza Pro is $49 per month and renews automatically each month on the day you started, until you cancel. The price and the renewal date are shown before you pay and again on your account page, and we email you if the price ever changes before it takes effect.