Leasing crm
- Due before they get the keys
- 2,775
- Prorated first month
- 925
- Deposit held
- 1,850
Search volumes on this site are US monthly figures from our own keyword measurement; the documents and worksheets are built from the public sources named on each page.
A leasing CRM is the record of the people who are not yet tenants: the enquiry about a vacant unit, the viewing that was booked, the application that came in, and the point at which one of them becomes a signed lease. Small landlords run it out of an inbox, which works until two units are vacant at once and somebody who enquired on Tuesday is never called back. This page sets out what a leasing pipeline actually has to hold, where it hands over to the tenancy record, and how to run it without collecting data about applicants that you should not be holding.
Open the Lease agreement Free to use. No account, no card, no trial clock.
Hold the enquiry against the unit, not the inbox
Every enquiry belongs to a vacant unit, with the date it arrived, how it arrived, and what was said back. That is what lets you answer the two questions that matter when a unit sits empty: how many people asked, and what happened to each of them.
Apply the same criteria in the same order to everyone
Write down what you require of an applicant before the first application arrives, and apply it identically to each. Federal fair housing law reaches the process as well as the decision, and a consistent order applied to everyone is both the fair thing and the only record that will help you if the process is ever questioned.
Hand over cleanly at the signed lease
When an application becomes a tenancy, the pipeline record ends and the tenancy record begins: the lease, its dates, its rent and its ledger. Keeping the applicant's file open inside the tenancy is how screening-era data ends up living somewhere it should not.
Lettza Pro
Keeping the rent against the tenancy that owes it
A worksheet answers the question in front of you and forgets it. A let does not forget: the lease has dates, the rent falls due every month, the arrears carry, and the work order raised in July is the one the owner asks about in October. Lettza Pro keeps every property, unit, lease and tenant, the rent charged and received against each, and every document rendered from that record rather than retyped into it.
- Download the document as a file to send to a tenant or an owner
- Your lease and rent roll without our name on them
- Save a worked tenancy and open it again next month
- Your business name and logo on every document you print
- Take every property, lease, ledger and document out at once
- Email the invoice, receipt or reference letter straight from the record
- Take rent by card or bank debit through your own Stripe account
- Send what you collect to your accounting software instead of retyping it
$49per month, whole team
Start Lettza Pro PricingLettza Pro is $49 per month and renews automatically each month on the day you started, until you cancel. The price and the renewal date are shown before you pay and again on your account page, and we email you if the price ever changes before it takes effect.
What the person managing the let asks before running the Leasing crm
What is the difference between a leasing CRM and property management software? Timing. The CRM covers the period before there is a lease: enquiries, viewings, applications and the decision. The property management record covers everything after it: the tenancy, the rent and the documents. Products often sell both, but they are different records with different lifetimes, and the handover point is the signature.
Should the leasing pipeline hold screening results? Lettza holds none, deliberately. Credit, criminal and eviction data on an applicant is consumer-report territory with its own federal duties about permissible purpose, disclosure and adverse action, and a leasing pipeline is the wrong place to accumulate it. If you screen, do it with a bureau set up for it and keep the result there.
How long should I keep applications from people I did not house? Long enough to show the process was consistent, which for most small landlords means keeping the application and the criteria applied rather than everything the applicant sent. Set a period, write it down and stick to it. Keeping unsuccessful applications forever is a liability rather than a record.
Ask us about your lettings paperwork
Ask us anything about running the let with Lettza: whether it fits the way you charge rent, how the record handles a mid-tenancy rent change, what moves across if you are coming off a spreadsheet, or how the documents come out with your own name on them.