Property maintenance plan
- Planned servicing, a year
- 34,800
- Reactive repairs, a year
- 80,640
- Maintenance, a year
- 115,440
- Per unit, a month
- 80
Search volumes on this site are US monthly figures from our own keyword measurement; the documents and worksheets are built from the public sources named on each page.
The figures above start from a worked example (34,800). Change any input and the answer updates as you type, the way it will on the day the tenancy actually starts.
Download the Property maintenance plan worked example (CSV)
The property maintenance plan worksheet turns the maintenance you know a building needs into a plan with dates and a cost: the property and its units, the recurring jobs and how often each falls due, the seasonal work and when it has to happen, the appliances and systems with their age and expected life, and what each job costs when you have it done. It returns the calendar of what falls due when, the annual cost, and the jobs whose next due date has already passed. It is a planning sheet for the person who manages the building; it is not an inspection and it does not assess anybody's condition report.
Where the constants in this tool come from
What the person managing the let asks before running the Property maintenance plan
What belongs in a property maintenance plan? The recurring work with a frequency (heating service, gutter clearing, alarm and detector tests, filter changes), the seasonal work with a month, and the capital items with an age and an expected life so you can see what is coming. What does not belong is reactive repair: that is a work order raised when something breaks, and mixing the two is why maintenance budgets are always wrong.
How is this different from a property inspection? An inspection records the condition a property is actually in on a day, with evidence, usually at the start or end of a tenancy. A maintenance plan is forward-looking: what will need doing, when and at what cost. They meet at the point where an inspection finds something the plan should have caught, but they are different documents and Lettza only does the second one.
How do I cost a job I have never had done? Put in what your contractor quotes for it, not a national average. The worksheet is deliberately built on your own figures because maintenance pricing varies more by locality and by trade relationship than by anything else, and a plan built on somebody else's averages will be wrong in the direction that matters.
Lettza Pro
Keeping the rent against the tenancy that owes it
A worksheet answers the question in front of you and forgets it. A let does not forget: the lease has dates, the rent falls due every month, the arrears carry, and the work order raised in July is the one the owner asks about in October. Lettza Pro keeps every property, unit, lease and tenant, the rent charged and received against each, and every document rendered from that record rather than retyped into it.
- Download the document as a file to send to a tenant or an owner
- Your lease and rent roll without our name on them
- Save a worked tenancy and open it again next month
- Your business name and logo on every document you print
- Take every property, lease, ledger and document out at once
- Email the invoice, receipt or reference letter straight from the record
- Take rent by card or bank debit through your own Stripe account
- Send what you collect to your accounting software instead of retyping it
$49per month, whole team
Start Lettza Pro PricingLettza Pro is $49 per month and renews automatically each month on the day you started, until you cancel. The price and the renewal date are shown before you pay and again on your account page, and we email you if the price ever changes before it takes effect.