Best rental management software
- Due before they get the keys
- 2,775
- Prorated first month
- 925
- Deposit held
- 1,850
Search volumes on this site are US monthly figures from our own keyword measurement; the documents and worksheets are built from the public sources named on each page.
Most people asking for the best rental management software have between two and twenty units and are being sold products designed for two hundred. The features are not the problem; the pricing minimum and the setup burden are. At this size the right product is the one that gets the monthly cycle running within a week and does not charge you for units you do not have. This page is how to judge that, from the position of a small portfolio.
Open the Lease agreement Free to use. No account, no card, no trial clock.
Start from the minimum, not the per-unit rate
Almost every product has a monthly floor, and below it you are paying for capacity you do not use. Divide the floor by your unit count to get your real per-unit cost. A product at a low headline rate with a high floor can be several times more expensive per unit than one priced higher with no floor. This single calculation reorders most shortlists at small portfolio sizes and takes two minutes.
Judge setup by the first month, not the first year
A product that takes a week of evenings to configure is a product that will not be configured. At this size look for tenancies enterable in minutes, a rent schedule that generates without a consultant, and an import that accepts a spreadsheet. If the vendor's answer to setup is an onboarding call, ask how long the call is and what happens if you miss it.
Insist on a complete export before you start
The small portfolio's real risk is being stuck. Ask what an export contains: tenancies, ledger history, documents, and in what format. If documents are not included, the product holds your tenancy files hostage in a way the price list does not disclose. Test the export in the trial rather than believing the answer, because this is the question vendors answer optimistically.
Decide about the tenant-facing half
Portals, apps and online payments help most where tenants are used to them and help least where they are not. At small scale it is reasonable to run payments through the bank and keep the software as the record. Decide deliberately rather than adopting a portal because it came with the product and then maintaining two systems because half the tenants ignored it.
Lettza Pro
Keeping the rent against the tenancy that owes it
A worksheet answers the question in front of you and forgets it. A let does not forget: the lease has dates, the rent falls due every month, the arrears carry, and the work order raised in July is the one the owner asks about in October. Lettza Pro keeps every property, unit, lease and tenant, the rent charged and received against each, and every document rendered from that record rather than retyped into it.
- Download the document as a file to send to a tenant or an owner
- Your lease and rent roll without our name on them
- Save a worked tenancy and open it again next month
- Your business name and logo on every document you print
- Take every property, lease, ledger and document out at once
- Email the invoice, receipt or reference letter straight from the record
- Take rent by card or bank debit through your own Stripe account
- Send what you collect to your accounting software instead of retyping it
$49per month, whole team
Start Lettza Pro PricingLettza Pro is $49 per month and renews automatically each month on the day you started, until you cancel. The price and the renewal date are shown before you pay and again on your account page, and we email you if the price ever changes before it takes effect.
What the person managing the let asks before running the Best rental management software
How many units before software pays for itself? Usually from the point where the ledger stops fitting in your head, which for most people is around five to ten tenancies rather than a specific number.
Is free software good enough for a few units? Often, if the export is complete and the payment terms are acceptable. Check what the free version earns from your tenants instead.
What matters most at this size? The monthly minimum, the time to first working month, and whether you can leave with your data intact.
Ask us about your lettings paperwork
Ask us anything about running the let with Lettza: whether it fits the way you charge rent, how the record handles a mid-tenancy rent change, what moves across if you are coming off a spreadsheet, or how the documents come out with your own name on them.